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The state of New York requires all auto policyholders have an encrypted, two-dimensional barcoded auto ID card. You can issue cards using the New York State Insurance Department software, either by manually entering the information for the card or by exporting AMS360 data to the NY State Insurance ID Card software.
This topic explains how to obtain the NY State Insurance ID Card software; install the software; get help in installing and using the software; print the NY ID card; and identify the data exported from AMS360 to the ID card.
If you insure New York state registered or garaged vehicles and want to use the NY State Insurance ID Card software, you must visit the New York State Insurance Department Licensing Bureau at http://www.dfs.ny.gov/insurance/iies/html/iies1.htm to:
- Obtain a private electronic key (KEY) and a personal identification number (PIN).
- Download the NY State Insurance ID Card software version 1.2 or higher (required for integration with AMS360).
Once you successfully download the NY State Insurance ID Card software, you are ready to install it.
- Locate and double-click the file iicgen12.exe. The ID Card Generate Program Wizard leads you through the installation process.
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- You are prompted for a directory for installation during the NY State Insurance ID Card software installation. Vertafore Support suggests using C:\Program Files\NYSDMV\IDCardGenerate. Using this directory causes the software to install to the local workstation. Therefore, the software must be installed and configured on each workstation that will use the program to issue NY State ID cards.
You can choose to install the NY State Auto ID Card software to a network or shared drive, although this is not recommended. If you do install to a shared drive, keep the following in mind:
- The setup screens (i.e., Company Codes, User Login - Issuer ID and Key Code) you complete within the NY State Insurance ID Card software are set once for all users. If these are changed at any point, they change for all users.
You have only one set of printer alignment values. So, if you use different types of printers, you may have to adjust the alignment before each printing.
You can only access the NY State Insurance ID Card software in AMS360 from eForms Manager.
Do the following to open eForms Manager:
- On the 360 Toolbox menu, click eForms. Select and search for a customer to open eForms Manager, and then from the eForms menu click AutoId Cards.
- Open the customer for whom you want to create Auto ID Cards in the Customer Center, and then from the sidebar menu select eForms > Auto ID Card.
Do the following to access the NY State Insurance ID Card software from eForms Manager:
- From the menu in eForms Manager , click eForms > AutoId > New. The Auto ID Cards data selection form appears in the right pane of the window.
- Select the vehicle(s) that you want to create the ID cards for and choose the optional information. In Form Selection choose NY as the State and NY Auto ID Card, 50, 01/1998 as the Form.
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If you want to create ID cards for vehicles garaged in different states, select and print the cards in groups by state.
- When you have made your selections for the ID Card, click Create. The Login Information dialog box for the NY State Insurance Auto ID Card software appears.
- Enter your Issuer License Number (Insurer ID) and PIN number and click OK. The Insurance ID Card Generator (NY State Insurance Auto ID Card software) appears. For help on these dialog boxes, select Help on the menu bar of the software.
Auto ID Cards printed using the NY State Insurance ID Card software do not appear in the AMS360 eForms Manager Customer/Policy Transaction/Form Tree.
The following data is exported from AMS360 to the NY State Insurance ID Card software. The information is grouped by the tab on which you can find it.
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The Status Bar at the bottom of the dialog box for information on entering data in the currently active field. For more information on using these dialog boxes, see Help located on the menu bar in the Insurance ID Card Generator software.
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A limit of 100 vehicles can be exported from AMS360 to the NY State Insurance ID Card software at a time for printing.
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Identity Id Card Magicard Solutions Printers Vehicle #X
Do you want more information on creating and printing ACORD and other insurance forms? See eForms Manager.
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